How to Create an Editorial Style Guide

Robert F
November 21, 2020

How to Create an Editorial Style Guide

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How to Create an Editorial Style Guide

As a digital marketer, you know just how important the color and message of your blog are to the overall success of your business. A cohesive approaching to your digital content, extremely the contents on your blog, are integral to your brand.

The best way to ensure your site is editorially cohesive is with an editorial mode guide.

This article will march you through the basics of an editorial wording usher. You’ll learn the steps you need to follow to create your own style guide whether from scratch, with the use of a template, or with assistance from a freelancer.

What is an Editorial Style Guide?

An editorial style guide is a set of guidelines for the writers and writers on your squad. These recommendations will include standards for grammar, spelling, phrase structure, and image use.

The goal of a mode guide is to ensure your content stays consistent and high quality no matter who is writing or editing the article.

Why Does Your Website Need an Editorial Style Guide?

More than only a opted list of grammar powers, an editorial vogue guidebook provides your content team with guidelines for the creation of useful, on-brand content. An editorial wording template ensures a standard baseline for tone and firmnes. This will become more critical as your in-house editorial team grows.

Perhaps you think your website is too small, or you can always create your material now and flesh out the details later. The truth is, the sooner you can get your editorial style and processes nailed down, the less works for you and your team.

Without clear guidelines in place, your inbox will soon be flooded with questions from your writers and editorial staff. Your editorial staff may think that lack of guidelines passes them free reign over content. This may result in inconsistent and maybe even poor quality work that has your brand name all over it.

Elements of a Style Guide

There are specific elements all wording guidebooks should include, such as 😛 TAGEND

Grammar

Do you expect your novelists to use the Oxford comma? Are there instances where you prefer the semicolon over the em-dash? These are the grammatical rulers to call out in your vogue guide.

Other grammatical constituents to take a stand on include where punctuation transgressions in relation to quotation marks( within or outside ), prepositions at the end of a sentence, and starting decisions with conjunctions.

Spelling

A subscription to services like Grammarly takes care of the majority of misspellings. There may be periods where a word can be spelled properly in two or more channels, so which one should your novelists opt?

The most common spelling divergences are those with American English versus British English fluctuations. Instances include 😛 TAGEND

Center vs. centreTheater vs. theatreColor vs. colourCriticize vs. criticiseProgram vs. program

You should consider where the majority of your public lives when to take decisions on a mean “style.” But the most important thing is to choose one style and be consistent.

Voice and Tone

The voice is the overall face of your brand, while the tone is how that message is delivered. The atmosphere will differ depending on the medium( e.g. social media post, blog pole, newsletter, press release ), but the overall symbol utter will be your writers’ guiding light.

Is your label articulate considerate and simple like Uber or functional and express like Starbucks? Once you have found your label voice’s sweet spot, it’s time to determine what your tone is and when that may change depending on the medium or circumstances. Perhaps your tone is informal and conversational in blog posts, but witty in social media posts.

You’ll want to include relevant examples now as Uber does in theApplicationssection of their form leader. These will help to solidify your stance while also giving your scribes a handy guide to refer to should they need it.

Sentence and Paragraph Length

From witty one-liners to groupings of five to six sentences, there are many valid ways to form a section. Here you want to outline your general advantage and when exceptions should be made.

On academic websites, for example, longer sentences and paragraphs are the norm. This is because there is a lot of high-level information that needs to be delivered at once. On recipe or hobby blogs, however, shorter decisions and sections can help to drive a time home.

Links

This section of your vogue leader should discuss how joins on your blog should be formatted, but likewise how often to use relates and to where( e.g. external versus internal material ).

If you’re a medical or academic purveyor, for example, you may require that links to outside roots convene a minimum quality rule. If that’s the occasion, you should provide explicit examples of websites and sources that you trust.

Reserves

Your editorial style guide should be in-depth, but if it’s too long it can be difficult for your writers and journalists to use effectively. One lane to reduce your form guide’s length without settlement material is with resources.

The resource section of your wording template should include links to guides that you have properly vetted. These may include 😛 TAGEND

Academic form guides( e.g. APA or MLA) Grammatical rules and guidelinesHow-to guides and documentation for stages your the authors and writers will useDatabase ties-in

You want to set up your novelists to be self-sufficient. An swelling rich slouse within your editorial wording guide is a great place to start.

Personas and Other Media in an Editorial Style Guide

If you hearten the use of likeness and other media in your website content, you’ll need to be explicit about formatting, attribution, material, and more. What do these elements cover?

Formatting: Specify minimum and maximum dimensions, idol length requirements, and placement within an articleAttribution: Outline your beliefs for how your columnists should attribute material to the creator. This will vary depending on the copyright license, but compliance with copyright laws is a must.Content: You should call out any limitations or regulations you have on certain activities within imagery, such as drinking alcohol. Or maybe you have a style preference for piece portraits, such as overlay shootings. The information requirements is useful for your writers and journalists.

There are very real potential consequences to improperly attributed imagery, so this part of your vogue steer should be very specific. It’s best to provide examples and even templates for your writers and editors to use.

Creating Your Editorial Style Guide

Now you’re ready to create your own style guide. Where should you begin?

Before you become overwhelmed with the process, let’s discuss three rooms you can go about creating your own style guide.

Hiring a Freelancer to Create Your Editorial Style Guide

You can hire a freelance for just about any blog or website-related task, so why not consider hiring a freelance to create your style navigate? Freelances with event in writing industry-specific content, including vogue steers, now existing. If you can find a freelancer with experience creating a style guide in your battleground, then even better!

There are various freelance recruitment scaffolds, such as Freelancer and Upwork. You can also reach out to your personal and professional network for recommendations.

An knew freelancer can walk you through the process of editorial style guide creation. You should come to the table with certain information braced, though. For example 😛 TAGEND

Brand expression and hue( Casual? Authoritative? Academic ?) Your advantage for tense and point of viewAny strong predilections you have( e.g. oxford comma, textbook formatting, likenes formatting) Industry or company requirements

You hired the freelancer for their knowledge and expertise, so don’t forget to utilize it. If your freelancer has generated an editorial wording steer in your niche, then ask them for recommendations based on their previous work.

You may be surprised at the sections you didn’t even think to add, and others that you can cut. Using this previous knowledge can improve the qualifications of the your mode template and frustrate editions caused by ambiguity.

Creating an Editorial Style Guide From a Template

If a freelance isn’t in national budgets, you don’t have to go it alone. There are many style guide templates available for you to work with.

The best region to look for such templates is on marketing, branding, and design blogs.

TechWhirl offers a Word document template for download, and Lucidpress has its own template you can customize employing their online writer. You may also have prosperity with template storehouses like this one from Microsoft.

The important thing to remember is a template is a practical guide , not a rule book. You don’t need to include all of its regions, and you’re free to add any parts you feel necessary.

Creating Your Own Editorial Style Guide

If you prefer to create your own style guide from scratch, then consider the step-by-step process outlined below.

Start With a Solid Base

At this stage, it’s time to choose an established mode guidebook as your base.

There are plenty of options as described below, including APA and MLA. By choosing one of these guides as your baseline, you make it easy to create the foundation of your mode guide.

These built navigates already include rules on grammar, organize, and formatting. You can then build upon those rules to create a robust editorial style template for your website.

Establish Brand Voice and Set the Tone

Two critical elements of marketing content are often ignored: firebrand expression, and sound. The ground these are so often overlooked isn’t because they’re unimportant, but because they can be difficult to distinguish.

The voice is your brand’s personality. This remains the same throughout the life of your brand.

Skittles, for example, has a humorous and upbeat voice. Their marketing safaruss are somewhat fantastical with an nose towards bright colorings, loud musics, and catchy quips.

Skittles marketing campaigns as a proof of their use of an editorial style guide

The tone is the cadence on your firebrand enunciate that will change depending on the situation. Even if you have an army of scribes, you can ensure your blog abides cohesive by setting a atmosphere for your writers and editors to abide by.

Remember the Big Three: Tense, Voice, and Point of View

Now you know the tone of your content, it’s time to outline the “how-to.” How do you intend for your writers to speak to your audience? The ask will depend on the tense, expres, and point of view you prefer.

Writing tense refers to the three tenses: past, present, and future.

There may be reasons all three tenses are used on your website or blog. You should still pick a reigning tense for your scribes to defer to in most circumstances.

Voice refers to active voice versus passive voice. That intends putting the subject firstly( active) or putting the object firstly( passive ). Active voice is the standard for most bloggers and purveyors. It offers a more conversational manner books find compelling.

Point of attitude refers to the perspective of the writer: first, second, or third person.

Bloggers and marketers are usually exploit first person( “I” words) or second person( “You” explanations ). The point of view you choose will depend largely on your material niche and your overall tone.

It’s best to have a default recommendation for all three of the above. You may include exclusions to the rule, but be sure to provide specific instances if you do so.

Establish Standard Formatting

The way your material spurts is largely dependent on its formatting. Some basic formatting specifications to consider are headers and subheaders, daring and italic verse, and hyperlinking text.

You may want to consider your content management organisation and any possible limits when it comes to header tag guidelines.

If you are heavily relying on a vogue guide such as the APA, you can utilize their recommendations for text formatting. For example, italicizing expressions that have a technical or special meaning.

Define Image Requirements

There are many good reasons to include imagery on your website. Nonetheless, idols can take up prized seat, and they come with their own copyright perils. This is why you must define image requirements within your wording guide.

On the technical side, you should define minimum and maximum image size. This will predominantly is dependent upon your material pulpit, and it may vary by image type( featured idol versus in-content image ). With copyright infringement always being a risk, you too want to provide strict requirements when it is necessary to including images in content.

If you use a payment idol storehouse, like Shutterstock, you may include account login details in this part of your mode navigate. You can also link to free portrait storehouses such as Unsplash or Pexels.

Beyond that, you are able to clearly synopsi( with illustrations) the desired format for image notes. What should be taken into consideration, and how should it be formatted? Again, it may be helpful to fall back on your select mode guide’s standard.

Incorporate Standards of Performance

How will your columnists know when they made the fingernail on the thought or, conversely, miss the mark? This is where standards of performance come in handy.

Standards of performance are guidelines that your writers and journalists can refer to when evaluating their content piece. The most objective your standards of performance, the better.

When it comes to establishing standards of performance, it helps to think of a grading rubric. For each standard, it’s possible to score anywhere from one to 5 point. What rules can you choose that will be easy to evaluate on a five-point scale? A few patterns include 😛 TAGEND

Keyword targetingActionabilityOrganizationGrammar and machinists

The standards of performance will be beneficial to your scribes, as well as your editorial staff.

Picking a Preexisting Editorial Style Guide as a Base

The likelihood is something will unwittingly be left out of your editorial mode steer. This is why having a default style guide for your writers and editors to refer to is crucial.

These style guides have typical application clients, though they can be adapted for uses beyond the norm. Let’s look at the four most common style guides.

Associated Press( AP)

The Associated Press( AP ) form steer is most commonly used by journalists. Its centres is on disseminating information clearly with simple formatting.

American Psychological Association( APA)

The American Psychological Association( APA ) mode usher is most commonly used in college in science and social science courses. It has a slightly more formal bent than the MLA, although not so formal as the Chicago Manual of Style.

This style guide is ideal for academic writing, including blogs or websites dedicated to discussing academic subjects.

Modern Language Association( MLA)

The Modern Language Association( MLA ) form steer is most commonly used in college-level English courses, and it’s too the default value of many bloggers, purveyors, and material columnists. This usher offers a more laid-back approach desirable to writers, writers, and readers alike.

Chicago Manual of Style

The Chicago Manual of Style is the most rigorous of the style steers. This mode template isn’t a popular choice for most bloggers due to its meticulous nature.

The key differences between the four style steers are mainly related to formatting, though there are some grammatical and structural changes as well. There isn’t one wording guide better than the other as they all have their strengths and weaknesses. The leader you choose will depend chiefly on wish, affluence of use, and familiarity.

Picking a Platform to Host Your Editorial Style Guide

You’re ready to create your vogue usher, but where should you host it? You have a few options, and they each have their pros and cons.

Microsoft Word

A word document is perhaps the simplest option. The most obvious limitation of word substantiates is the inability to automatically update the guidelines. You would need to send the updated report out to all the authors and journalists as additions or modifies are made.

Google Docs

If you like the idea of a simple document, then consider Google Docs. You will still have access to the basic content tools offered by a word document, but revises will be reflected live. You can also collaborate with members of your editorial team.

Sharepoint

Perhaps you crave a more secure platform than Google. If that’s the suit, then Sharepoint may be for you. Sharepoint is compatible with the Microsoft Suite, including Word. Using Sharepoint, you can upload an already existing Word document or cause your own within the platform.

Just like Google Docs, your converts are reflected immediately and you can collaborate with as many team members as needed.

Confluence

If more robust collaboration is needed, specially when you’re just beginning to create your editorial style guidebook, you may prefer a scaffold like Confluence. This is a wiki-style platform that enables you to create your form usher with your team.

Sources to Create a Quality Editorial Style Guide

As you originate your vogue guide, you’ll find yourself going down countless rabbit gaps. With this in mind, we’ve gathered a register of supportive resources to get you started on your research.

To familiarize yourself with institutional wording navigates, check out these resources on the AP, APA, MLA, and Chicago Manual of Style style guides.

Are you spotting yourself needing some inspiration? Take a look at the vogue steers created by societies like Princeton and Rutgers. Your favorite companies and firebrands may also have their wording guidebooks publicly owned, including Mailchimp, Google, and Atlassian.

Mailchimps Editorial Style Guide

Conclusion

An editorial style guide ensures there is no ambiguity in your requirements. When utilized correctly, this mode guidebook will help you to maintain a high standard of quality for your site and consistency across your written content.

It can also clear up any disorder or questions from your unit and contractors, to cut down on the back and forth questions.

What unique aspects will you be sure to include in your editorial vogue usher?

The post How to Create an Editorial Style Guide performed first on Neil Patel.

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Robert F
Author: Robert F

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